Last updated on 4/11/2022

This article covers:

Why add Collaborators to your media?

Adding collaborators to your media allows other users to edit, manage, or publish your media. As the media owner you can add collaborators and change permissions at anytime. Collaborators can be added to individual media, channels, or categories that you own. When adding Collaborators to individual media you will be assigning permission levels. When adding Collaborators to your channels you will assign users a collaboration role.

Permissions and Roles for different Collaborators

Owners and Collaborators with different permission levels or roles will be able to manage and edit media or channels differently. Permissions allow Collaborators to edit and use your content and videos. Channel roles allow Collaborator to access and manage a collection of videos in a channel. See the following charts to help you determine permission levels and roles to assign to your Collaborators for individual media or channels.

Permission Levels for different Collaborators of individual media:

Permission LevelOwnerCo-EditorCo-PublisherCo-Viewer
View ContentXXXX
Add to PlaylistXXXX
Publish to Channel or GalleryXXX
Edit Video, Captions, and Metadata DetailsXX
View AnalyticsXX
Download ContentXX
Change or Assign Permission LevelsX
Delete ContentX
Check what different permission levels allow users to do with your individual media.

Collaborator/User Role for Channels:

User RoleOwnerManagerModeratorContributorMember
View ContentXXXXX
Publish to Channel or GalleryXXXX
Moderate Channel ContentXXX
Organize Content in a PlaylistXX
Access and Edit Channel SettingsXX
View AnalyticsXX
Change or Assign User RolesXX
Delete the ChannelX
Check what user roles will best support collaboration on your channel.

How to change ownership and add Collaborators

You can change ownership of your individual media and add collaborators if you need help editing, publishing, and managing your videos.

Steps to transfer ownership of media and add collaborators:

  • Log in to DU MediaSpace and go to My Media.
  • Select the media you wish to add collaborators to.
  • Click Actions, then click Edit.
  • Select the Collaboration tab.
  • Choose Change media owner or Add Collaborator.
  • IF you choose Add Collaborator select the permission level to assign.
  • Select a Collaborator by searching for the user’s DU email address.
  • Click Add.
Image illustrating steps to select the Actions tab and choose the edit feature for a media entry.
Click Actions, Click Edit, and the Collaboration tab will appear.
Image highlighting the Collaboration tab, the change media owner button, and the add collaborator button.
Transfer ownership or add Collaborators from the Collaboration tab.
image highlighting collaborator options you can select (co-editor, co-publisher, and co-viewer.
You can assign Collaborators more than one permission as needed.

TIP! Only people that have logged into DU MediaSpace before can be added as collaborators. If your collaborator is not listed after you search tell them to log in to DU MediaSpace.

Assigning Collaboration roles and permissions to your Channels

Assigning roles to your Channel Collaborators provides them different permission to manage the channel settings, how to organize content in the channel, and how the channel can be accessed.

Steps to assign users a Collaboration role for channels:

  • Log in to DU MediaSpace and go to My Media.
  • Select the channel you wish to assign roles or permissions for.
  • Click Channel Actions and click Edit.
  • Select the Users tab.
  • Click Add User.
  • Choose the role you would like to assign and select a User/Collaborator by searching for the user’s DU email address.
  • Click Add.
image highlighting Channel Actions button which is a hamburger button and the edit feature that can be seen in a dropdown menu after clicking Channel Actions.
Channel Actions is found to the right of the Thumbnail and appears as a hamburger button.
image highlighting the Users tab, listed users and their role, and the Add Users button.
The Users tab allows you to see all members part of your channel and what role they have.
image showing the Add users window highlighting the select permissions options, how to search for users to add to your channel, and that add button.
To find a user to add to your channel begin searching for their DU email address in the search bar.

When to use a User Group

User groups are single manageable accounts that represent a collection of users. User groups allow multiple users to co-own media or channels. User groups work best for large collections of media that numerous users need equal access to manage and edit. User groups also support you to retain large collections overtime and ensure your media remains accessible and usable. As collaborators come and go from DU and projects, they can easily be added or removed from the user groups. Department emails, for example,, also have accounts with DU MediaSpace, allowing a department or team to own media or channels rather than individual users.

Tip: Our recommendation is to use User Groups and NOT department emails for large collections and projects for security purposes.

User Groups work best for:

  • Large Video Collections
  • Orientation or Training Videos
  • Marketing Videos
  • Content that needs to be retained for longer than 2 years
  • Videos worked on by teams or departments rather than individuals

To request a user group or add/remove members from existing user groups please contact: