What will the Zoom & Kaltura Integration mean for instructors?

Last updated: 3/22/2022

Kaltura (DU MediaSpace, Canvas My Media & Media Gallery) is DU’s platform for storing, organizing, publishing and streaming media. Kaltura functions as a stand-alone media management service and works in conjunction with Zoom and Canvas.  There are two access points:

As of March 23, 2022 @ 12:00 MT all future Zoom Cloud video recordings will be transferred automatically to the Zoom host’s DU MediaSpace and DU Canvas My Media. 

This article covers:

Why is this happening?

DU MediaSpace & DU Canvas My Media offers additional capabilities compared to Zoom, including but not limited to video editing tools, comprehensive cataloging and archiving capabilities, usage analytics, search capabilities, a quizzing tool, a larger storage capacity and access to media files for a longer time.  

Benefits of the Zoom & Kaltura integration

  • Additional sharing options: Kaltura has more sharing and collaboration options than Zoom. With Kaltura, you can have co-ownership, video channels and the ability to locked videos for selected users to access.
  • Enhanced accessibility features: Closed captions and transcripts are automatically added to all video and audio content within the Kaltura platform. Video owners and editors can easily edit captions using the Kaltura Caption Editor tool.
  • Robust search capability:  Once captioned, videos can be searched. Let’s say you can’t remember the title of a meeting from six months ago, but you can remember some specific keywords. You can search for a keyword to find the recording you’re looking for.
  • Easy embedding of recordings in Canvas: Kaltura is integrated into Canvas and allows for easy embedding of media files directly within your course. Videos can be copied from course to course in Canvas for future re-use. You can have as many videos as want within Media Gallery because this will not consume your Canvas storage space. Learn more about Canvas Media Gallery.

Tips for instructors using Zoom and Canvas:

To make this integration run as smooth as possible, it’s important that you consider these suggestions:

  • Canvas instructors are strongly encouraged to use the existing Canvas-ZOOM Schedule Meeting tool to better manage class recordings.
  • Avoid using ZOOM Personal-Meeting-ID for Zoom classroom recurring meetings because all your class recordings will be named the same and hard to identify.
  • All Zoom Cloud recordings will be sent to your Canvas My Media folder. Videos in the My Media page are private by default.
  • Use the Canvas-Zoom Schedule Meeting tool located on the Canvas course menu. This method will automatically update the student’s Canvas course calendar and help you better manage class recordings. 
  • Create descriptive Zoom meeting titles for your reoccurring meetings. The title of the meeting will be saved as the title of the video recording. For example, Basic Accounting 1005 (M-W). Once your video is in Kaltura, you can further edit the video title. For example, Basic Accounting 1005 (April 5th, 2022)
  • Share your Zoom recordings with your course students, by publishing your recordings in your Canvas Media Gallery. This Canvas page only allows students in your class to easily access your class recordings.
  • Post video content on any Canvas page using the Kaltura embed tool.
  • Edit your video recordings (trim, cut, quiz or hot spots), using the Kaltura Editor Tool. For more advanced editing, you can download your video and use your favorite editing software.
  • Zoom recordings with transcripts will be automatically sent to Kaltura. The transcript will support closed captions on the video. Any errors with the captions & transcript can be fixed using the Kaltura Closed Caption Editor tool.  
  • If your Zoom recording settings are set to capture multiple screens, Kaltura will automatically combine all the video clips into one multi-stream video player. 
  • Students can continue using Zoom for video assignments and can easily share their recordings via the grade book or a direct link to their video. 
  • Please refer to our Zoom and FERPA guidelines to ensure that your recordings are kept private and confidential. 
  • You can access the cloud recordings from the Zoom trash bin for 30 days just in case you need to access them.
  • Personal non-course Zoom recordings will be available on your DU MediaSpace My Media. These recordings can be shared with DU and non-DU staff by adjusting the default privacy settings.
  • Don’t want your Zoom recordings to go over to your Kaltura account? Zoom allows you to record your meeting to your personal computer.

What I can do with Kaltura media?

What will happen to all my old Zoom recordings?

All Zoom recordings created prior to March 23, 2022  will remain in place and continue to function. Long-term retention actions for existing Zoom recordings will be communicated to the DU community at a later date.

NOTE: Faculty members are required to save all classroom recordings for two years per the University’s video retention policy.  Those recordings should be moved to Kaltura, not deleted. 

More information is available in this Knowledge Base article: Copying ZOOM videos to your Kaltura account 

How long will my Kaltura media be saved?

Retention: All Kaltura media will be retained automatically for up to 2 years.

Removal: Media that has been inactive, not been viewed, for 2 years will be marked for removal. Video entries in Kaltura have 2-3 video copies that are created for low and high bandwidths, called flavors. After two years of inactivity, the flavors will be removed. After 4 years of inactivity, the entire record will be removed.

Once a media entry is marked for removal, an email will be sent to the media owner including instructions on how to take action to extend the life of the entry if necessary. Learn more about how to retain your media long term.

Need help?

Contact KalturaAdmin@du.edu if you have any questions.